Please read all Vendor Information before applying at the bottom of the page.
Applications open June 1st, 2023.
Applications are only accepted through our website. Invoices will be sent from email@example.com on the specified date (August 23rd) - no other email addresses should be paid. We do not message prospective vendors asking for payments and will not submit an application on your behalf. Please be aware of scams on social media!
2023 Important Dates:
Vendor Application Deadline August 20th
Vendor Acceptance Emails & Invoices sent out August 23rd
Vendor Payment Deadline September 17th
Advertising & Sponsorship Deadline October 10th
Event Dates and Times: The time periods stated below are all Central Time.
Saturday, November 18th, 2023 (10am-5pm) & Sunday, November 19th, 2023 (11am-4pm)
Vendors are required to maintain their booth space BOTH show days.
We do not allow any manufactured goods or direct sales reps.
We only accept artisans who are selling items they personally hand-crafted or vendors offering vintage finds.
Please do not submit application for items hand-crafted by others (this includes items you designed but that are manufactured by others)!
Once vendors are confirmed, we will list each business linked to their website on the Vendors page.
This is a juried event. Applying to event does not guarantee acceptance nor does previous participation.
Application Deadline: Sunday, August 20th, 6:00pm. On Wednesday, August 23rd acceptance emails will be sent out. At that time, accepted vendors will receive an invoice from our PayPal (Funky Finds). If you don't have a PayPal, no worries, Pay with Debit or Credit Card securely via PayPal Guest Checkout. Payment will be due by 6:00pm, Sunday, September 17th. If payment is not received prior to the deadline, your space will be forfeited & offered to a vendor on the waiting list.
Once you have been selected to participate in the event, refunds will not be issued for any reason after the payment deadline. Booth payments are non-transferable. Funky Finds is not responsible for any loss, theft or destruction of property during event set-up, break-down, or event times.
It is agreed between participating vendors and Funky Finds that vendors will be responsible for collecting and paying all taxes due on items sold at the Event. Funky Finds assumes no responsibility for payment of said taxes.
Venue: This event will be held in two buildings at the Will Rogers Memorial Center in Fort Worth - Cattle 1 Building and Small Exhibits Building. Both buildings have concrete floors & bright LED lighting. Only the Small Exhibits Building has heaters and neither have A/C.
Booth Information: Booth space sizes for single vendors are 10' x 10' for $195.00, 10' x 15' for $292.50, or 10' x 20' for $390.00.
Corner Booths Additional $30.00.
We do not allow multiple businesses to share a booth. Booth spaces will be marked off and numbered when vendors arrive to setup. Division between booths is the vendor's responsibility, as well as providing your own display items. We do not provide table covers, decorative items or curtains & these are not mandatory. You may use a canopy if you would like but is not recommended as the event is indoors with excellent LED lighting. Think of your booth like a blank canvas that is yours to do with what you will (as long as it fits inside your designated booth space). Rented tables are 8' x 30".
What do I get in exchange for my booth fee?
• 100% of your sales profits
• Event T-Shirt provided by Quackerbox Creations Ltd.
• Your business name listed & linked to your site to appear on the Vendors page
• Business name & website listed in event booklet
• Benefit of ad campaign & promotional efforts (print, online, etc.) leading up to the event
• Opportunity to have a listing on the back of Event & Vendor T-Shirts ($10 fee)
• Opportunity to donate promotional items to 150 swag bags (no charge)
• Option to rent padded folding chairs ($5.00) and/or 8' x 30" tables ($12.00) - delivered to your booth space
Acceptable / Unacceptable Items: No mass-produced goods or direct sales are allowed, including Scentsy, Mary Kay, Paparazzi, Origami Owl Jewelry, Tupperware, Thirty-One Gifts, Color Street, etc.
We promote Funky Finds events as family friendly and will not accept products displaying profanity or vulgarity.
If you have a manufactured item that supplements & works together with your primary handmade product (ie: a manufactured burner that complements your handmade scented wax cubes), please contact us via email to discuss so we can determine if this is acceptable. We will require that the manufactured product is less than 25% of your total inventory. Vendors in violation of this rule will be asked to pack up such items immediately.
Vintage Vendors: We love vintage goods; however, we do not want booths to look like a garage sale. Please stage your vintage goods appropriately to fit the aesthetic of the event.
Food Items: All foods must be prepared in a permitted commercial kitchen or under the current Cottage Food laws. Items offered for sale may not be typical "concession" items, including, but not limited to, soft drinks, bottled water, coffee, popcorn, hot dogs, candy bars, nachos, cotton candy, ice cream, etc. If samples are to be given out, you are required to submit the Food Sample Form to Will Rogers Memorial Center at least 30 days prior to the event for approval. Please email the completed form to firstname.lastname@example.org. Vendors giving samples must also obtain a temporary health permit. Visit this webpage to learn more & apply for a temporary health permit. If you are not offering samples AND all of your food items are shelf-stable and prepackaged, you do not need to obtain a temporary health permit. If samples are pre-packaged, unopened, and don't require refrigeration, you do not need a temporary health permit; however, you must have labeled samples stating that items are made in a home kitchen (not a commercial kitchen). If you require a health permit and do not apply for one prior to the event, you are in violation of our terms as well as the city of Fort Worth's requirements.
Per the Texas Department of State Health Services, cottage foods must be correctly packaged & labeled. The food must be packaged in a manner that prevents product contamination, except for foods that are too large or bulky for conventional packaging. The labeling information for foods that are not packaged must be provided to the consumer on an invoice or receipt. The label must include the information listed on the DSHS website here.
Check In & Setup: Setup times are Friday, November 17th, 11am-7pm and Saturday, November 18th, 8:00-9:45am. The venue will be open for vendors at 10am on Sunday, November 19th. All participating vendors must check in at the designated area BEFORE unloading & setting up. We strongly encourage you to set up on Friday if possible to allow yourself enough time to create an inviting & eye-catching display. Vendors must arrive on time for the event so that when it starts you'll be ready to go. You MAY NOT tear down early for any reason. This is unfair to fellow vendors, attendees & organizers. All vendors must be broken down & out of the building before Midnight on Sunday. Any vendor in violation will be responsible for five hundred dollars ($500.00) per hour any additional hour that the space is occupied payable to the City of Fort Worth.
Electricity: If your setup requires electricity, you will need to purchase this directly from Edlen Electrical Exhibition Services. Once approved for the event, you can order online at ordering.edlen.com. Leave Booth # empty if purchasing before we have sent you the floor plan. We will supply Edlen with booth assignments closer to the event. Early bird pricing ends October 28th, 2023. If you have any questions contact Jazmin Esparza, Office: 682.410.9336, Mobile: 725.249.9088. The buildings are newly renovated with excellent LED lighting throughout. If you only need electricity in order to charge a phone or tablet, we recommend investing in a wireless charging power bank. *Not all booth spaces have access to an electrical outlet; therefore, we ask you to indicate on application if you plan to order electricity. Funky Finds does NOT profit from this in any way.
Security: The venue is secured at the end of each day and the perimeter is monitored via on-site security. If you have items that you are uncomfortable leaving overnight, feel free to take those items with you at the end of the day.
Charitable Raffle: It is mandatory for each vendor to donate an item to the charitable raffle. All raffle proceeds will benefit DFW Toys for Tots and the Saving Hope Animal Rescue. There is not a price limit on your item, but please keep in mind that the charitable raffle is a big draw for event attendees. Gift certificates are acceptable, but they must be for the full value of an item, not a discount. Vendors are encouraged to buy raffle tickets as they are eligible to win raffle items.
Vendor Parking: Vendors setting up on Friday will be able to enter the parking lot for unloading purposes from the lot on the South end of the buildings and through the side doors located throughout the Tower Promenade free of charge. Vendors will be responsible for parking fees on Saturday & Sunday ($12/day) payable to the City of Fort Worth by cash or credit card. Funky Finds does NOT profit from this in any way.
Event Booklet: All participating vendors will be listed, along with their website link, in the event booklet (8.5" tall x 5.5" wide). Additional ad space is available for purchase in the full-color, high-quality event booklet.
Swag Bags: The first 75 attendees each event day to purchase a minimum of ten $1.00 raffle tickets will receive a swag bag (a FunkyFinds.com tote bag full of free goodies, coupons, etc.). If you would like to contribute 150 promotional items and/or samples, you may turn them in at time of check-in on Friday. If you are not participating in the event or are unable to make it, but would like to donate swag items you may mail ahead of time to Funky Finds, 6260 Lewis Chapel Road, Jefferson, TX 75657. Mailed swag must be received at least two full weeks prior to the event.
Funky Bucks: Ten Swag Bags will have a $10 Funky Bucks gift certificate inside! Recipients can spend these Funky Bucks with any vendor at the event. If you make a sale that is paid for with Funky Bucks, write your business name on the back. You will turn in the Funky Bucks at the raffle area & receive cash back from a Funky Finds staff member. We specify on the gift certificate & in promotion that there is NO cash value & NO refunds/change.
Photography: Funky Finds staff members may take photos of your booth space and/or products to be used online. By applying, you are agreeing to allow us to potentially use photos of you, your booth set-up, and/or your products.
WiFi Internet: If you do not wish to use the data on your device, internet access is available through NetSteady. To log on, search for the WRMC wireless network on your device. Secure access is available via WRMC-Secure using the encryption code longhorn. You will be given the option to sign up for a WiFi pass or log on for up to 15 minutes per day for free. It is important to log off of the WiFi system if you wish to use your WiFi pass with a different device. On the device you wish to log off, open a web browser & go to http://logoff.me. You will be permitted to log on with a different device. Order online at http://fortworth.netsteady.com or by phone at 888-295-0567. Funky Finds does NOT profit from this in any way.
T-Shirt Promotion: We have teamed up with Quackerbox Creations Ltd. to offer an event t-shirt that will be sold at the event & all proceeds will benefit The Humane Society of North Texas!
For just $10, you can purchase a three line business listing to appear on the back of each event t-shirt and vendor t-shirt donated by Quackerbox Creations Ltd.! This means that you will be advertising on 200+ vendor t-shirts, PLUS the additional t-shirts to be sold at the event. This is an affordable & effective way to advertise while supporting a worthwhile organization. Funky Finds does NOT profit from this in any way.
T-Shirt Listing Example:
Handmade + Vintage Events
Texas Sales Tax Permit: Funky Finds is required by state law to only accept vendors who have an active Texas Sales Tax Permit on file at time of event. If Needed, Click Here for Texas Sales Tax Permit Application (opens in new window). Out of state vendors may apply for a temporary ID as well. The tax rate for Tarrant County is 8.25%. Vendors shall prominently display their Tax Permit at the event.
Non-Smoking Facility: Per Fire Marshal, the venue is a Non-Smoking Facility. Any device that creates an open flame or smoke is prohibited (i.e.: Incense, Candles, etc.).
Application Fee: The application fee for this event is $10 (non-refundable).
We reserve the right to decline acceptance to those who violate terms.
If you have any questions after reading the information, feel free to contact Funky Finds.
Application Deadline: Sunday, August 20th, 6:00pm
From the PayPal payment confirmation page, you will be redirected to the online application within 10 seconds. If you do not arrive to the online application page, send us a contact message immediately or email us at email@example.com.
Applications are Closed.